Freedom of Information Act (F.O.I.A.)

The Posen Park District is a local governmental body tasked with providing recreational avenues for its residents in the form of outdoor parks and recreational venues and community events and activities. It is governed by an elected 5 member Board of Commissioners, and the day to day operations of the District is managed by a Director of Parks & Recreation hired by the Board of Commissioners, along with a staff hired by the Director.

An organizational chart for the Posen Park District is as follows::

Residents of the Posen Park District
Board of Commissioners
Attorney Board Treasurer Director of Parks & Recreation Board Secretary
    Park District Staff  

 

The 2017-18 Fiscal Year operating budget is approximately $175,000.00.

The 2017-18 Fiscal Year capital projects budget is approximately $125,000.00

The 2017-18 Fiscal Year total budget is approximately $300,000.00

The 2017-18 Fiscal Year total appropriation is approximately $509,250.00

 

The Posen Park District conducts its operations at the following location:

 

Posen Park District Office

Memorial Park

143rd Street & Campbell Avenue

Posen, Illinois 60469

 

The Posen Park District has approximately 1 full time employee. Its part-time employees can number between 1 and 3 depending on the time of year.

The Posen Park District has no board, commission, committee, or council which operates in an advisory capacity relative to its operations, nor which exercises control over its policies or procedures, or to which it is required to report and be answerable for its operations other than its own elected Board of Commissioners.

Freedom of Information Act requests may be sent to the Posen Park District by mail, email or delivered in person.

The mailing address is:

Posen Park District
Attention: FOIA Officer TJ Whitcomb
P.O. Box 206
Posen, Illinois 60469

The email address is: tj@posenparkdistrict.org.

The address for in person delivery is:

Posen Park District Office

Memorial Park

143rd Street & Campbell Avenue

Posen, Illinois 60469

 

FOIA is the Illinois Freedom of Information Act, under the Illinois Freedom of Information at (5 ILCS 140/1 et. Seq.) Records in possession of public agencies may be accessed by the public upon written request. Many documents are available on our website which you may download (no FOIA request required) these include:

  • Board Meeting Schedule
  • Current/Upcoming Meeting Agenda
  • Board Meeting Minutes
  • Ordinances (including Budget/Appropriations & Tax Levy)
  • Annual Financial Reports/Audits

Requests for documents, in accordance with the State of Illinois Freedom of Information Act (5ILCS 140), must be submitted in writing and directed to the Freedom of Information Officer at the following address: “Freedom of Information Officer, Lori Chesna, Executive Director or Dawn Kehoe, Alternate Officer – FOIA Request”. Send to: 12521 S. Kostner Avenue, Alsip, IL 60803
Posen Park District may require a fee for producing copies of requested documents at a rate of 15 cents, per page copied, (after the first 50 pages regular size and black & white), in accordance with the Freedom of Information Act (5ILCS 140/6). (Odd size documents and color copies will be charged accordingly. See excerpt from Illinois Freedom of Information Act below.

 

What happens after I submit a request?
The Illinois Freedom of Information Act requires agencies to respond in five business days after receipt of a request. A five day extension is allowed with written notification to the requester.

 

If the requested records are 50 pages, or less in length, the pages will be copied (regular size and black & white and the requester will be called regarding when the documents are ready to be picked up. (If the documents are mailed, the postage will need to be reimbursed before the documents would be mailed to requester.) If the records exceed 50 pages, the requester will be informed of the duplication cost before copied. Provision of electronic copies via email may be requested and will be accommodated when possible.

 

(5 ILCS 140/6) (from Ch. 116, par. 206)
Sec. 6. Authority to charge fees.
(a) When a person requests a copy of a record maintained in an electronic format, the public body shall furnish it in the electronic format specified by the requester, if feasible. If it is not feasible to furnish the public records in the specified electronic format, then the public body shall furnish it in the format in which it is maintained by the public body, or in paper format at the option of the requester. A public body may charge the requester for the actual cost of purchasing the recording medium, whether disc, diskette, tape, or other medium. If a request is not a request for a commercial purpose or a voluminous request, a public body may not charge the requester for the costs of any search for and review of the records or other personnel costs associated with reproducing the records. Except to the extent that the General Assembly expressly provides, statutory fees applicable to copies of public records when furnished in a paper format shall not be applicable to those records when furnished in an electronic format.
(a-5) If a voluminous request is for electronic records and those records are not in a portable document format (PDF), the public body may charge up to $20 for not more than 2 megabytes of data, up to $40 for more than 2 but not more than 4 megabytes of data, and up to $100 for more than 4 megabytes of data. If a voluminous request is for electronic records and those records are in a portable document format, the public body may charge up to $20 for not more than 80 megabytes of data, up to $40 for more than 80 megabytes but not more than 160 megabytes of data, and up to $100 for more than 160 megabytes of data. If the responsive electronic records are in both a portable document format and not in a portable document format, the public body may separate the fees and charge the requester under both fee scales.
If a public body imposes a fee pursuant to this subsection (a-5), it must provide the requester with an accounting of all fees, costs, and personnel hours in connection with the request for public records.
(b) Except when a fee is otherwise fixed by statute, each public body may charge fees reasonably calculated to reimburse its actual cost for reproducing and certifying public records and for the use, by any person, of the equipment of the public body to copy records. No fees shall be charged for the first 50 pages of black and white, letter or legal sized copies requested by a requester. The fee for black and white, letter or legal sized copies shall not exceed 15 cents per page. If a public body provides copies in color or in a size other than letter or legal, the public body may not charge more than its actual cost for reproducing the records. In calculating its actual cost for reproducing records or for the use of the equipment of the public body to reproduce records, a public body shall not include the costs of any search for and review of the records or other personnel costs associated with reproducing the records, except for commercial requests as provided in subsection (f) of this Section. Such fees shall be imposed according to a standard scale of fees, established and made public by the body imposing them. The cost for certifying a record shall not exceed $1.
(c) Documents shall be furnished without charge or at a reduced charge, as determined by the public body, if the person requesting the documents states the specific purpose for the request and indicates that a waiver or reduction of the fee is in the public interest. Waiver or reduction of the fee is in the public interest if the principal purpose of the request is to access and disseminate information regarding the health, safety and welfare or the legal rights of the general public and is not for the principal purpose of personal or commercial benefit. For purposes of this subsection, “commercial benefit” shall not apply to requests made by news media when the principal purpose of the request is to access and disseminate information regarding the health, safety, and welfare or the legal rights of the general public. In setting the amount of the waiver or reduction, the public body may take into consideration the amount of materials requested and the cost of copying them.
(d) The imposition of a fee not consistent with subsections (6)(a) and (b) of this Act constitutes a denial of access to public records for the purposes of judicial review.
(e) The fee for each abstract of a driver’s record shall be as provided in Section 6-118 of “The Illinois Vehicle Code”, approved September 29, 1969, as amended, whether furnished as a paper copy or as an electronic copy.
(f) A public body may charge up to $10 for each hour spent by personnel in searching for and retrieving a requested record or examining the record for necessary redactions. No fees shall be charged for the first 8 hours spent by personnel in searching for or retrieving a requested record. A public body may charge the actual cost of retrieving and transporting public records from an off-site storage facility when the public records are maintained by a third-party storage company under contract with the public body. If a public body imposes a fee pursuant to this subsection (f), it must provide the requester with an accounting of all fees, costs, and personnel hours in connection with the request for public records. The provisions of this subsection (f) apply only to commercial requests.
(Source: P.A. 97-579, eff. 8-26-11; 98-1129, eff. 12-3-14.)